Properly written e-mails

When sending an e-mail from the moment you press send, it is difficult to get back what you have written in an email and difficult to know if the words you used will do you good or harm. The email is like trying to contact through a tightly closed jar. The person who cannot see the body language, hear the tone of your voice and know the mental situation of the other. For example, Bruce Kasanoff wrote that if you send email with an empty subject or spelling mistakes, the person to who you’re contacting may be perceived as being your own carelessness and assume that you do not watch the details. Below, Kasanoff says some things that would be good to have in mind those who use e- mail, in order not to send “error” messages to the recipient.

Proper e-mail

Proper e-mail

1. Never send texts with bad content.

It doesn’t matter if you are furious or how right you are. Never send an email when you have nerves and never express your nerves in the text. It’s like adding fuel to the fire. Or pick up the phone or wait until you talk to the person you are looking up close. Take deep breaths and think about how to handle the situation.

2. Do not forget to write something relevant to the topic.

It is better to bind your email with a title in the subject box. Take something simple like this: In continuation of our previous conversation. If you have not spoken again, you mention some keywords related to the content of the message.

3. Do not confuse your recipient.

The more you ask the other, the less possibly get. For example, some make the mistake of loading the email with many ideas and suggestions. This confuses the recipient and may be difficult to make a decision as to what to answer. Especially when you come in contact with someone for the first time.



4. Use words in place of body language.

Carefully select words that will give the reader of your message to get your mental state. Say in the beginning something like I am delighted that my answer or something related, predisposing other positive things that follow. It’s like he’s smiling if you see him up close for the first time in a room.

5. Do not forget also double check for spelling mistakes.

The absence of these shows dispassionate treatment and careful management.

By Nicole P.

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